ࡱ> []\` 2bjbjss .P|*-(((((((<840<<|3xxiii2222222X5h72($ii$$2((3,&&&$((2&$2&&r 1T(( 2l l$%da12$@3<|3o1F8%F8 2F8( 2i, &k!"iii22d&viii|3$$$$<<<d $ <<<<<<(((((( MINUTES OF THE ALGIERS CHARTER SCHOOL ASSOCIATION BOARD OF TRUSTEES Thursday, June 28, 2007, 6:30 P.M. A meeting of the Board of Trustees of the Algiers Charter School Association, Inc. (ACSA) was held at Our Lady of Holy Cross College, 4123 Woodland Drive, New Orleans, LA 70131 on Thursday, June 28, 2007. The following Trustees were present: Elsie J. Rose, President Glenn P. Orgeron, Vice President Cassandra Bookman Mark L. McNamara Dr. Myles M. Seghers Donna St. Louis Calvin W. Turner, Jr. Also present were Chief Executive Officer Brian Riedlinger, Chief Operating Officer John Schwab, ACSA Director of Finance Bob Fulton, Director of Curriculum Kevin Guiterrez, Director of Information Technology Rich Valerga and Communications Manager David Grubb. The meeting was called to order at approximately 6:30 p.m. President Rose requested that counsel for ACSA, Lee C. Reid, act as Secretary of the Meeting and Parliamentarian. Mr. Reid called the roll, which was followed by the Meditation and the Pledge of Allegiance. Thereafter, upon motion by Dr. Seghers and second by Mr. McNamara the Trustees approved the Minutes of the May 31, 2007 Board Meeting. By request of ACSA counsel, Ms. Rose reported a change in the agenda was necessary to accommodate a vote on the lease agreement with BESE, the audited financials for the year ending June 30, 2007 and the evaluation timeline and evaluation form for the 06 07 evaluation of SLC and Dr. Riedlinger, the addition of an executive session for the purpose of reviewing the evaluation criteria for Chief Executive Officer Brian Riedlinger and, for elimination of the question and answer session with the administration. Upon motion by Dr. Seghers and second by Mr. Turner, the Board voted unanimously to change the agenda and waive the 24-hour notice period and 1) place consideration of the lease agreement with BESE, approval of the audited financials for the year ending June 30, 2007 and evaluation timeline and evaluation form for the 06 07 evaluation of SLC and Dr. Riedlinger in Old Business; 2) the addition of an Executive Session for review of the criteria to evaluate CEO Brian Riedlinger; and, 3) the elimination of the Question and Answer Session with ACSA Administration. Chief Executive Officers Report To begin, Dr. Riedlinger introduced Logan Crowe, who gave a recap of the Saturday Arts Academy held March 24th May 12th at Karr High school for ACSA students. He presented a slide show to demonstrate student work from the program. His report and accomplishments were well received by the Board. Dr. Riedlinger then gave an overview of the status of ACSA schools and upcoming activities, which covered the following: i) the status of the opening of the Algiers Technology Academy and its recent receipt of a grant from New Schools for New Orleans in the amount of $40,000; ii) ACSAs recent receipt of a History Grant from the US Department of Education in the amount of $1 million; iii) a review of the results of parent surveys received from all schools at the end of the school year; iv) a review of ACSAs LEAP test scores and comparisons with other school districts; v) a review of an evaluation draft of the ACSA/SLC relationship preformed by an independent evaluator, Dr. Ken Leithwood; vi) an overview of the ACSA Summer Institute; and, vii) a report on the Central Staff strategic planning process that will start in August. The Board then posed questions to Dr. Riedlinger with particular attention to the parent surveys and performance of schools on the LEAP exam. Chief Operating Officers Report Mr. Schwab then presented his monthly report, covering i) the proposed walk-through of the Algiers Technology Academy facility with RSD and ACSA/ATA staff; ii) recent preparation of extensive list of project needs for all RSD schools for consideration or improvements by RSD; iii) preparation or working list of 06-07 school year maintenance expenditures for RSD consideration; iv) general outline of maintenance issues, repairs and progress for all schools, specifically including Harte roof problems, Eisenhower portable building work and Behrman termite remediation project; v) report that no new contracts had been entered in the last month; vi) report that ACSA was assessing need to rework Johnson Controls contract for HVAC services for the upcoming school year; and, vii) report on status of Harte building project. The Board then posed questions to Mr. Schwab relating to his report, including questions related to facilities needs and contract modifications. Director of Finance Report Mr. Fulton reviewed the bus transportation costs, utilities costs and repair costs for the 06 07 school year. He then reported that he would reserve the remainder of his remarks for consideration in relation to the action items to be addressed in Old Business. The business agenda was then undertaken. Old Business Mr. Fulton introduced Jennifer LeCog, ACSA Assistant Controller, who reviewed the Audited Financial for the Year Ending June 30, 2006. After a review of these numbers and questions by the Board, a motion was made by Mr. McNamara to approve the audited financials and seconded by Dr. Seghers. During discussion on the motion Mr. Turner reported that the Finance Committee had reviewed the proposed audited financials and recommended their approval. After public comment, the Board approved the motion unanimously. Mr. Fulton then introduced Stuart Gay, who reviewed the proposed 07 08 budget. In relation to this proposed budget, Mr. Turner was invited to give a report on the Finance Committees recent review of the finances and the proposed budget. Mr. Turner reported that after meeting and an intense review, the Finance Committee recommends the following be considered by the Board: 1) a revised organization chart to reflect current job descriptions of ACSA staff; 2) a more intense focus on grant writing; 3) Committee and Board review process for contracts and further discussion on freeze on spending; 4) advance meeting reports for Board members for consideration; 5) continued focus on student performance and evaluation of test data to increase positive results; and, 6) continued emphasis on school repairs. He then expressed the Committees recommendation for approval of the proposed 07 08 budget. Upon this recommendation, Mr. Turner moved that the proposed 07 08 budget presented by Mr. Gay be approved. The motion was seconded by Mr. McNamara. After discussion and public comment, the Board unanimously approved the proposed budget. It was further moved that the Finance Committee recommendations presented by Mr. Turner be discussed at the Boards next retreat in relation to prioritizing the Boards goals for the 07 08 school year. That motion was seconded by Mr. Orgeron. After discussion and public comment, the motion passed unanimously. The contract to retain Rebowe and Associates for an additional year was presented by Mr. Fulton. The Finance Committee reviewed the work performed by Rebowe in 06 07 and the costs associated therewith and recommended the extension be signed. Mr. Reid alerted the Board that there hadnt been a legal review of the contract to date, but recommended a tacit approval of the contract extension pending approval by Board counsel. With this recommendation, Dr. Seghers moved to approve the Rebowe and Associates contract for 07 08, pending review and approval by Board counsel. This motion was seconded by Mr. McNamara. After discussion and public comment the motion passed unanimously. Mr. Reid then presented the proposed ACSA/BESE lease agreement for the Algiers Technology Academy. After a review of its terms and upcoming action, Mr. Reid recommended the Board approve the lease agreement. Ms. St. Louis so moved and the motion was seconded by Mr. Turner. After discussion and public comment, the Board unanimously approved the lease agreement. New Business Ms. Rose then reported on the need for nomination of Board officers for the 07 08 year. This item will be discussed at the next meeting, when nominations will be taken. Ms. Rose then reported on the need to discuss the extension/ renewal of the ACSA contract with the School Leadership Center. In this regard, Dr. Seghers made a presentation of the Ad Hoc CEO Evaluation Committee. He reported the Committee recently met with Dr. Riedlinger to put in place a process and criteria in which to evaluate the CEO and the SLC contract. Dr. Seghers presented the Committees recommendation to extend the contract with SLC on a month-to-month basis until such time as an evaluation is completed. Dr. Riedlinger confirmed that this approach was acceptable to him and SLC. Dr. Seghers then moved that the Board approve the continuation of the current ACSA/SLC contract on a month-to-month basis until such time as an evaluation of the contract and Dr. Riedlinger could be completed by the Board and a renewal of the contract is formally approved by the Board. The motion was seconded by Mr. McNamara. After discussion and public comment, the motion passed unanimously. Dr. Seghers then reported that the Committee had created a proposed evaluation timeline and evaluation form to complete the evaluation for SLC and Dr. Riedlinger for 06 -07 year. The proposed timeline incorporates a vote in open session on the results of the evaluation at the September Board Meeting. Dr. Seghers moved that the recommended timeline and evaluation form be approved for use for evaluation of SLC and Dr. Riedlinger for the 06 07 year. The motion was seconded by Mr. Turner. After discussion and public comment, the Board unanimously adopted the motion. Dr. Seghers then presented an overview of the recommended performance appraisal process for the CEO for future academic years. This process should be reviewed for approval at the next Board Meeting. Remarks of the Trustees President Rose reported that the Board needed to set a date for its next Board Retreat to consider its priorities for the 07 08 school year. After discussion the Trustees decided upon August 18, 2007 for the Retreat. Details will follow. Ms. St. Louis then gave a report from the Fundraising Committee. She reported that many were interested in serving and provided the Board with an overview of their recent discussions and ideas. Executive Session The Board then moved to Executive Session to discussion evaluation criteria for evaluation of SLC and Dr. Riedlinger. Adjournment Upon return from Executive Session, there being no further business before the Board, the meeting was adjourned by unanimous vote upon the motion of Mr. Turner, duly seconded by Ms. St. Louis, at approximately 8:45 pm. /s/ Lee C. 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